Vacant job

Project Administrator for Investment Operations in Public Transport (Stockholm)

Do you want to work in a socially important organization where you can contribute to the development of future public transport? We are now looking for an experienced project administrator for a large public procurement organization in public transport in Stockholm. This is a long-term consulting assignment starting in March 2026.

About the assignment

You will be part of an investment operation responsible for planning and executing extensive and complex investment projects. The organization is divided into several project sections that drive projects, as well as a central function for system design and project support that develops and manages methodological support.

In the role of project administrator, you have an important function in creating structure, clarity, and efficiency in the projects. You work closely with project management and managers and serve as support in both strategic and operational matters.

About the role

We are looking for someone who is an experienced administrator with a very good ability to translate complex and technical information into clear and target audience-adapted communication. You thrive in a coordinating role with many contact points and find it easy to prioritize between different tasks.

Your responsibilities will include:

• Participating in and documenting meetings
• Coordinating and reviewing contracts
• Driving and managing requests for the release of public documents
• Gathering and compiling complex information and transforming it into easily understandable English for internal and external channels (text, images, and video material)
• Supporting project management and managers with information efforts based on the needs of the projects
• Collaborating with communication functions within the organization

The role requires that you can understand and work with technical English in both speech and writing and adapt tone, structure, and message according to the target audience.

We are looking for someone who has:

• Several years of experience in a qualified administrative role in a project or technology-intensive environment
• Very good ability to structure and summarize complex information
• Experience in documenting and managing documents
• Good habit of working with multiple parallel tasks
• Very good knowledge of English, both spoken and written

As a person, you are meticulous, structured, and communicative. You take responsibility, are unpretentious, and find it easy to collaborate with different functions.

Practical information

The client has an office in Kungsholmen, Stockholm.
The assignment currently allows for a combination of remote work and on-site work, according to the needs of the organization and agreement with the client.

Does this sound interesting? Send your application today! For questions and inquiries, please contact Johanna Nilsson, [email protected] (mailto:[email protected])